| Stationery and Transport Branch | |||||||||||||||||||||
| Officer In-Charge | Name: Smti. Martha Designation: UDA Contact Number: 8730955295 Official Email ID: marthakonyak@gmail.com |
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| Branch Location | First Floor, DC Office Complex, Mon District HQ, Nagaland | ||||||||||||||||||||
| Working Days & Timings | Office Hours: 10 AM – 4 PM Working Days: Monday – Friday (Govt. holidays excluded) Stationery/Vehicle Keys: 11 AM – 1 PM & 2 PM – 3 PM Emergency Vehicle Movement: 24 × 7 (duty driver on roster) |
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| Key Functions & Responsibilities | Stationery Wing - Indenting, procurement & stock management of office stationery. - Issue to branches via approved requisition slips. - Maintain Stock & Issue Register (manual + Excel). - Condemnation/write-off for obsolete items. - Manage printing & binding jobs. Transport Wing - Manage pool vehicles (Gypsy, ambulance, etc.). - Allotment for VIP, election, disaster duty. - Maintain log books, POL account, repair logs. - Insurance, tax renewals, fitness via DTO. - Hire vehicles for special programmes. - Condemnation & replacement processing. - Driver roster, duty slips, overtime management. |
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| Who Can Approach This Branch? | Collection of stationery: Section UDAs/LDAs with approved requisition Booking of pool vehicle: Branch Officers / DC-approved Tour POL/repair sanction: Drivers & heads with justification Condemnation info: Audit teams, depts., bidders VIP/disaster vehicles: Sadar, Disaster Mgmt, Election branches |
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| Common Services / Processes | Issue of Stationery: Requisition → Approval → Entry → Issue (Same day, No fee) Vehicle Booking: Tour order → Register Entry → Key (Immediate, No fee) POL Reimbursement: Voucher → Scrutiny → Bill (3–5 days) Vehicle Repair Approval: Estimate → Vetting → Sanction (1–2 days) Condemnation Proposal: Inspection → Board → Govt. sanction (1–2 months) |
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| Forms & Downloads | - Stationery Indent Slip (triplicate book) - Vehicle Requisition / Duty Slip - POL Voucher Format - Workshop Repair Estimate Form - Vehicle Condemnation Checklist Note: Hard copies at Nazarat Desk. Soft copies on email request. |
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| Branch Staff Details |
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| Remarks / Notes | - Plan ahead for long-distance vehicle bookings. - Requisitions must be signed by branch head. - Fuel limits as per Finance Dept. circulars. - Annual stock & vehicle spare checks every March. - After-office-hour emergencies: contact Control Room. |
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| Date | Announcement | View |
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